August meeting madness!

meeting madness

Warning sensationalist blog headline! Actually let’s avoid the meeting madness.

I guess it’s fair to say the online meeting madness has now become common places as, let’s face it, for most of us it’s the only real way to connect with work colleagues. We’re no exception, the only difference is we’ve moved all of our team meets onto Amazemeet, using the integrated video.

Why’s that?

Well we made this amazing meeting software and just launched version 3 so it would seem sensible to use it!! But more than that the platform allows us to properly manage our meetings. Using the tool allows us to properly schedule and plan the meeting, ensure we stay on track through its duration and keep track of the follow-up action points. I’ll run through the key elements below, these make up the core of the meeting canvas, if you haven’t seen them dive into Amazemeet and start having better meetings now.


This is vital, It’s the why? Why are we meeting and what are we hoping to acheive. Having a clear purpose aligns the participants. It’s also a great filter to ensure those attending are aligned and can add value. We run a strict policy in meetings that if you can’t contribute or you feel a meeting is a waste of your time don’t attend. We see this as a real positive and a route to making our meetings more effective.


Assigning time to each agenda item keeps the meeting on track, it avoids tangents and allows us to progress through the meeting ensuring we cover everything we set out to discuss. The helpful counter keeps us on track with each item and if agenda points do raise further discussion this are noted to be picked back up in a different session.

Key points and decisions

This is where track key points raised through the course of the meeting and decisions we have made on the various agenda items. This helps us to define out outcomes and linked with the next key area forms the basis of our effective meeting model.

Actions and next steps

Probably the most important part of the meeting canvas. This documents what we will do next and who is responsible for delivering on the action points that have been raised through the meeting. Having this ensures we can track the outcome of the meeting and keep a tally of the tasks as they are completed.


Time, date, place and links to join video chat are all self contained within the platform. It makes it easy to manage the whole meeting process in one place.

Avoiding the meeting madness bandwagon!

Despite the sensationalist headline we’re really keen to help you avoid meeting madness altogether. Especially whilst we’re all working from home there’s never been a better opportunity to test out how Amazemeet can help you manage better meetings. The self contained platform is perfect for anyone looking to get efficient and avoid working across multiple platforms.

Not using Amazemeet? Better meetings are just a click away.

Amazemeet, introducing your new meeting facilitator.

meeting facilitator

Meeting facilitation is what makes Amazemeet special, so what is it?

The meeting facilitator isn’t just a nice to have it’s essential because the world we live in now allows us to have fantastically useless remote meetings in glorious 4k video with world class sound and precisely the wrong people, seamlessly scheduled at a time that suits, to have a meeting no one understands the need for. Or certainly that’s what we hear, it’s why we’ve created Amazemeet so you can start having better meetings.

To go forward we first need to go back. So a little bit of history … believe it or not, 50 years ago – we had much better meetings. Sure, there were fewer meetings and they weren’t online – but that is not *why* they were better.

They were better because they were facilitated – from start to finish – by trained facilitators. Almost every office had a secretary and this person was trained in lots of skills  – including how to run meetings. Fast forward to 2020 and there are far fewer secretaries in the world of work. Today they are called Executive Assistants and that title means different things to different people. The art of meeting facilitation has been lost somewhere along the way, maybe because we’ve made it far to easy to have meetings we just assumed we didn’t need it?

At Amazemeet – we are not afraid of tackling the hard things. We recognise that as more people meet online, the need for facilitation that leads to effective outcomes becomes even more critical. That’s why Amazemeet version 3 is all about facilitation.

Please welcome Maya – our AI powered meeting assistant and facilitator.

With Maya – every meeting organiser gets their own facilitator (don’t worry you can name it any name you like) – complete with an avatar.

The facilitator helps with the following:

  1. Guided Meeting Wizard: Maya will walk you through the creation of new meetings
  2. Regular Design Check Ins:  Maya regularly checks in with invited contributors and makes sure people show up
  3. Start-to-Finish Meeting Facilitation: Maya will start the meeting with an intro and guide your meeting through all the agenda – from start to finish with helpful prompts to make sure it runs smoothly.
  4. Time management: Some things do overrun necessarily, Maya will minimise the knock on effect. Suggesting dropping items from the agenda if there is a hard finish and automatically scheduling another meeting to cover those dropped items.
  5. Enforce Good Practice: e.g. Making sure that participants have read the pre-meeting items – because no one really wants to be on a meeting where we are all reading a document OR worse still  – have a document read to us! Maya will make sure you don’t knowingly start one of those.
  6. Post Meeting Follow up  – Maya will follow up on tasks and outcomes, keeping all stakeholders informed.

This is just the beginning, Maya will, over time, learn how you like your meetings to run and make improvements and suggestions tailored specifically to your preferences.

Amazemeet’s a great tool for running effective meetings, especially online.

Try it Free.

Our first ever public release: Pricing plans and 7 useful features for amazing meetings

beaver , photo

Welcome to “Beaver” – our first ever public release of Amazemeet.

This little bundle of simplicity and usefulness has been 12 months in the making and has been in an invite-only beta test since June 2015. We are so so so excited to finally let the everyone have a play with it.

Who is Amazemeet for?

We built Amazemeet for everyone who organises and attends medium sized group meetings from 3 up to 30 people. Amazemeet is platform independent and you can use it to design and host meetings in person or distributed and remote.

Many organisations – and we have consulted with some of the largest –  have a *huge* problem of wasted time and money because their employees are stuck in poorly designed and unnecessary meetings. The financial scale of the problem is staggering and even more so the scale of wasted human time and potential.

We built Amazemeet for all those employees in all those organisations – wherever they are in the world.

What’s new?

Well – if you are not one of the lucky 400+ beta users – everything is new!

To save us typing and you reading why not head over to Amazemeet for no-credit-card-needed near-instant demo. You’ll get a good idea what Amazemeet can do for you and all these features would make more sense. Here are 7 useful that Amazemeet offers to help you get better at meetings:

#1 Clear canvas-style meeting workflow design
Canvas design helps you work through – step by step – the process of thinking and creating amazing meetings. With our canvas you can improve any and all meetings with validated purpose, tracked agenda items and actions that people actually follow up on.

#2 Real time updates to the canvas
Supports you and your contributors to collaborate on your meeting design in realtime.

#3 Notifications of contributor activities
You can see what your collaborators have added to the meeting whilst you were offline

#4 Meeting Scoring
We provide a proprietary algorithm to help you score how well designed your meetings are – from the point of creation to the last action completed and provide actionable feedback on how to improve them.

#5 Zapier integration.
Zapier is like plumbing for the web, your meeting data can be piped to all your favorite internet services like tasks and calendars.

#6 Endorsable contributors and agenda
Put an end to the wrong people talking about the wrong things and wasting everyone’s precious time. With Amazemeet each contributor can endorse both the contributors and the agenda to make sure you have both the right people and the right topics.

#7 Validated Purpose
Purpose drives both the contributors and the agenda – without it, your meetings are almost certainly doomed. With our purpose validation – everyone can endorse and shape the purpose of the meeting ensuring your meetings are focused from the very start.


We want anyone to be able to use Amazemeet and we want the pricing to be simple and straightforward.

So for starters, all users get every meeting canvas feature we build – there are some things like dedicated custom domains that really only make sense for large organisations with thousands of users.

We differentiate all plans based on the monthly quota of meetings included in the plans.

Amazemeet is free for  up to 5 meetings a month  and the monthly subscription goes up to $649 a month for up to 1000 meetings – that should be enough for most organisations and departments. All plans can be shared across an unlimited number of users.

Checkout our pricing page for what’s included on each plan.

What happens next

We have an exciting vision for Amazemeet and we are committed to emerge and shape it further in response to what our customers need.

Thanks to our product development approach we can make and release features very quickly  – but we like the idea of releases (only so we can name them funny things like ‘Beaver’).

Chimpanzee is coming

chimpanzee , release photo

Image by lightmatter 

Our next release in a couple of weeks is titled ‘Chimpanzee’ and we are planning for it to include:

  • Recurring and repeating meetings
  • A meeting cost feature – so you can get a sense of how much a meeting is costing your team or organisation
  • Actionable feedback on meetings that affect.
  • Agenda tracking – that will begin to provide auto facilitation for groups.


Thanks for being part of our mission to help people save time and live more productive lives.

Please share Amazemeet with your friends – because friends don’t let friends have crappy meetings.